A guide to consolidation with QuickBooks

author Edgar de Wit


Consolidating financial reporting for multiple companies can be a daunting task, especially when working with Quickbooks. However, with the right solution, you can streamline the process and gain confidence in your numbers and decisions.

In this article, we'll explore the different consolidation options and how consolidation software can help you bring together financial data from multiple Quickbooks accounts and create a comprehensive overview of your business's financial performance.

A Guide to consolidation with QuickBooks

Option 1: Make separate accounts in QuickBooks for Consolidation

One of the features of QuickBooks is the ability to consolidate financial data from multiple companies. However, there are two different ways you can achieve this.

The first way to consolidate in QuickBooks is to create separate subscriptions for each company. Each company you wish to consolidate will need its own QuickBooks account.

This method is suitable if your business only has a few companies to consolidate and you do not need to consolidate companies located in different countries.

Option 2: Use QuickBooks Desktop Enterprise Software

The second way to consolidate in QuickBooks is to use the QuickBooks Desktop Enterprise software. This version of QuickBooks allows you to create reports such as the Balance Sheet Standard and Balance Sheet Summary.

You can then combine these reports in Excel by opening a Microsoft Excel spreadsheet and pasting the information from the QuickBooks reports.

This method is more suitable if your business has multiple companies to consolidate and you need to view the consolidated information in a single report.

This option can be time-consuming and error-prone, but it can be a good option if you don't have access to an integration tool or the QuickBooks Consolidation feature.

Option 3: Use a consolidation solution

If you prefer to keep your financial data separate from QuickBooks, or if you're using different accounting software, you can use a tool to consolidate your financial reports.

To use a consolidation tool, such as XLReporting, you'll need to connect your QuickBooks account to the tool, and then follow the instructions to import your financial data.

Once the data is imported, you'll be able to generate consolidated financial reports with just a few clicks.

Which option is the best choice?

In summary, if you are consolidating multiple companies, QuickBooks offers two ways to achieve this: creating separate subscriptions for each company or using the QuickBooks Desktop Enterprise software to combine reports in Excel.

However, it's important to note that QuickBooks does not have a feature to consolidate all the transactions and reports if the companies are in different countries.

A consolidation tool like XLReporting provides automation, a comprehensive overview, and a full audit trail, ensuring reliable and accurate consolidation of QuickBooks administrations. It saves time, reduces the risk of errors, and gives you confidence in the consolidated data. Additionally, it is customizable to meet your specific data and consolidation needs.

Overall, using consolidation software can be a valuable asset in consolidating Quickbooks for multiple companies. It can provide automation, overview, and reliability at every step, giving you confidence in your numbers and your decisions.

When you have chosen an option, it is important to set up your consolidation process properly.

With the following steps, you will immediately start in the right way.

How to Set Up QuickBooks for Multiple Companies

Before you can begin consolidating your financial data, it's important to ensure that your QuickBooks accounts are set up properly for each company.

This may involve creating separate accounts for each company, as well as setting up intercompany transactions to ensure that financial data is accurately reflected across all companies.

For example, if you have a manufacturing company and a retail company, you'll want to set up separate accounts in QuickBooks for each business.

You'll also want to set up intercompany transactions to ensure that financial data is accurately reflected in both accounts.

Read our article about Setting up your Chart of Accounts.

Using Consolidation Software to Automate the Process

Once your QuickBooks accounts are set up, you can use consolidation software to create a consolidation model that brings together the financial data for all your companies.

This may involve creating a "parent" company that represents the overall financial picture, with separate "child" companies for each business.

For example, you can create a parent company called "ABC Holdings" that represents the overall financial picture for your manufacturing and retail companies. You can then create "child" companies for the manufacturing company and the retail company, pulling in financial data from their respective QuickBooks accounts.

With the consolidation software, you can automate the process of pulling financial data from QuickBooks and your other data sources. This can save you time and ensure that your financial reports are always up to date.

Analyzing Your Financial Data and Making Informed Decisions

In addition to automating the consolidation process, consolidation software can also help you analyze your financial data and make informed decisions.

You can create custom reports and dashboards to get a clear picture of your financial performance, and you can use the tool's budgeting and forecasting capabilities to plan for the future.


In conclusion, consolidating companies for reporting and budgeting is a vital step in achieving an efficient financial management process. While the choice between using Excel or a tool is important, it's equally crucial to take time for the setup process.

This guide provides valuable insights and direction in this area, making it easier for you to make an informed decision.

If you're eager to take your financial management to the next level and want to know more about consolidating your companies, we're here to help! Don't hesitate to reach out to us for personalized support and guidance.

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